Hi all -- This is a subject that has come up a few times in the past few months or so and I just wanted to start a discussion on the topic of Committees and Volunteer tracking.

Is this something that's important to your org?

How do you currently manage this in YM?

Would you use these features if they were added/updated?

What about YM currently do you feel is missing when it comes to this topic?

^ These are just a few questions I had in mind, but feel free to share any and all feedback! Thank you!

This is something that is very important to us. I currently manage it through an excel spreadsheet but would much rather have it incorporated within the organization (member) profile. We provide a recap of meeting and conference participation at member renewal time. It would be great to have some sort of "attendance" field that could be incorporated into reports and also displayed on profiles.

This would be important to us.  I'm managing it now by creating groups for each of my committees and then manually adding members to the group.  At the end of the term, I have to remember to go back and remove them.  It would be nice to have functionality where you could put in an automated start and end date.  And it would be a bonus if you could go back and archivally look on who was on a committee when.

Same, very important to us as well!

This is very important to me! For now my committee members are in groups but I have to track term start and end dates in a separate spreadsheet.

A committee module in YM to track committee member/volunteer participation (that would link to the member record) would be important for our organization as well. 

Even if it were basic info (so not including calendar/meeting functionality, email capability, etc.)

Some basic module fields:

• Committee name
• Committee descriptions (desc/purpose of the committee)
• Type (standing, special, task force, etc)
• Position (chair, member, etc)
• Term (start and end date)
• Create/print roster functionality

It would be great to have committee info in YM not just to know current committee members, but for historical purposes as well.

Thanks for asking, Carson! Yes, this would be an especially important feature for my organization, would add a great deal of value, and would also save hours of manual staff time. Currently, my organization has 94 Chapters with approximately 400 volunteer Chapter leaders. All these Chapter leaders have accounts/profiles because each Chapter has its own Chapter Group in which we use the Group Reps feature. As you can imagine, our process is quite cumbersome when leaders change or when we need to full reports based on who was on a Committee/Chapter leader board during a given period. I will echo what those have already added to this thread and additionally highlight/second Sharon’s comments! It would be great to be able to create the “Committee” in YM and inside each Committee, you can connect a member profile to a position, asking admins for the member’s position/title in the Committee as well as start and end dates. Ideally, admins would be able to create/print rosters based on any given period of who was on a specific committee. This information would also be supplied in each individual member’s profile for their own record as well under the “Participation” tab perhaps? I will speak for myself, but mostly others as well, when I say that I would be happy to jump on some initial discovery calls to talk more in depth about what admin functionalities would be ideal for those of us who would use it. Looking forward to continuing this conversation!

I'm really excited to see this topic being discussed! Committee participation tracking is very important to many of our clients. We hear frequently that admins wish there was a way to track and report on the start and end dates for group membership and group leadership positions. A solution we have implemented for some of these clients is using Professional Development. We will import entries with the start and end dates of the terms or the membership period. By assigning credits, it allows associations to gauge the "engagement level" of the members. Of course it does become a bit cumbersome to manage because you have to go back and update the entries as terms end, and add new entries as new terms begin. But having access to that data in the system that is searchable, reportable, and quantifiable is very useful to them so its worth it.

I would like to see this feature.  Currently tracked in Excel. 

I would love to have this feature too, I also currently track in Excel.